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Governing Board Meeting

April 21, 2016 @ 5:30 pm - 7:00 pm

Agenda

Texoma Council of Governments
Thursday, April 21, 2016 – 5:30 pm

  1. Call to Order & Declaration of a Quorum
  2. Invocation and Pledges
  3. Welcome Guests
  4. Executive Director’s Report
  5. Approval of Minutes
  6. Consent
  7. All items on Consent Agenda are considered to be routine by the Council of Governments and will be enacted with one motion. There will not be separate discussion of these items unless a member of the Governing Body or a citizen so requests, in which event these items will be removed from the general order of business and considered in normal sequence.
    1. Ratify liabilities paid in the amounts as listed.
  8. Executive Session
  9. Announcement by the presiding officer that a closed meeting will take place as authorized by the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, Section 551.074, “Personnel Matters.”
    1. Closed Meeting: Board shall convene into a closed executive session pursuant to Section 551.074 of the TEXAS GOVERNMENT CODE, “Personnel Matters,” to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee – Executive Director.
    2. Reconvene into open meeting.
    3. Discussion and decision on any action as a result of executive session.
  10. Executive Session
  11. Announcement by the presiding officer that a closed meeting will take place as authorized by the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, Section 551.071, “Consultations with Attorney,” for the Board to seek advice on legal matters.
    1. Closed Meeting: Board shall convene into a closed executive session pursuant to Section 551.071 of the TEXAS GOVERNMENT CODE to seek legal advice from its attorney regarding pending litigation – Stacee Sloan Caskey v. Keith Clegg matter.
    2. Reconvene into open meeting.
    3. Discussion and decision on any action as a result of executive session.
  12. Action
    1. Receive proposed TCOG By-Laws Amendments.
    2. Take action on proposed TCOG Personnel Policy Manual (PPM) Amendments.
    3. Approve the Area Agency on Aging Area Plan for FYs 2017 through 2019 for submission to Texas Department of Aging and Disability Services (DADS).
    4. Authorize submission and, if awarded, the acceptance of the ACL Continuation Grant for the State Health Insurance Assistance Program (SHIP) for $49,043.
    5. Authorize submission and, if awarded, the acceptance of the Cooke County United Way Grant in the amount of $65,000.
    6. Authorize submission and, if awarded, the acceptance of the Glaser Family Charitable Foundation grant in the amount of $37,443.27.
    7. Authorize submission and, if awarded, acceptance of the Corporation for National and Community Service (CNCS) Foster Grandparent Program (FGP) Continuation Grant for the Texoma Senior Corps Program in the amount of $198,993.
    8. Authorize submission and, if awarded, acceptance of the Corporation for National and Community Service (CNCS) Retired and Senior Volunteer (RSVP) Renewal Grant for the Texoma Senior Corps program in the amount of $57,479.
    9. Ratify contract extensions and additional funds for the following contracts with Texas Department of Housing and Community Affairs (TDHCA): Community Services Block Grant (CSBG); Low-Income Home Energy Assistance Program (LIHEAP); and Comprehensive Energy Assistance Program (CEAP).
    10. Proclaim the month of April as Fair Housing Month in the Texoma Region.
    11. Authorize submission and, if awarded, the acceptance of the annual Section 8 Family Self Sufficiency Coordinator Grant in the amount of $134,862.
    12. Authorize the decrease of personal vehicle mileage rate reimbursement to $0.54 per mile effective April 22, 2016.
    13. Reassign Teresa Adams to Vice-President and Spanky Carter to Secretary/Treasurer or name a new Secretary/Treasurer to the board until new officers are named at the May meeting.
    14. Receive Monthly Financial Oversight Reports for dates listed.
    15. The following FYE 2017 Budgetary actions are recommended:
      1. Approve Proposed Revenue Schedule/Finance Plan;
      2. Approve Proposed FTE and Salary Budget Authority;
      3. Approve General & Administrative (G&A) Indirect, On-Site Indirect (On-Site), and Central Service Information Technology (CIT) Budget;
      4. Set Indirect Cost Allocation Rates as follows:
        • G&A 20.02%
        • On-Site 12.37%
        • CIT 6.64%
      5. Approve Proposed Benefits Budget
      6. Set Employee Benefit Rate at 47.1%
      7. Approve Combined Local Funds Budget
      8. Approve the Holiday Schedule
      9. Approve Membership Dues Schedule
    16. Accept recommendation, if any, regarding TCOG’s FYE 2016 Budget.
  13. President’s Report
  14. Adjourn

Details

Date:
April 21, 2016
Time:
5:30 pm - 7:00 pm
Event Category:

Organizer

Texoma Council of Governments
Phone:
(903) 893-2161
Email:
info@texoma.cog.tx.us
Website:
https://www.tcog.com

Venue

Eisenhower Room
1117 Gallagher Drive, Suite 100
Sherman, TX 75090 United States
+ Google Map
Phone:
(903) 893-2161