Request for Proposal for Material and Labor Bids

2018 Annual Report
November 20, 2018

Request for Proposal for Material and Labor Bids

TEXOMA COUNCIL OF GOVERNMENTS in Sherman, TX is soliciting Material and Labor Bids from experienced building construction, HVAC, plumbing and electrical businesses. Experience is relative to the installation of federally-eligible Weatherization Assistance Program measures along with any additional federal, state or local funding awarded for home preservation and energy efficiency measures. Weatherization Assistance Program (WAP) measures extend to dwellings of low-income individuals and families residing in the Texoma Council of Governments’ nineteen (19) county WAP service area.

TEXOMA COUNCIL OF GOVERNMENTS’ Weatherization Assistance Program nineteen (19) county service area includes: BOWIE, CAMP, CASS, COLLIN, COOKE, DELTA, DENTON, FANNIN, FRANKLIN, GRAYSON, HOPKINS, HUNT, LAMAR, MARION, MORRIS, RAINS, RED RIVER, ROCKWALL, AND TITUS.

Bid packets may be obtained in person during normal business hours at:
Texoma Council of Governments – 1117 Gallagher Drive, Suite 200, Sherman, TX 75090, requested by telephone at (903) 813-3526, or downloaded from www.tcog.com. A pre-bid conference will be held at 10:00 am on Wednesday, December 7, 2018, at the address listed above.

Completed bid packets must be received in the TEXOMA COUNCIL OF GOVERNMENTS office at 1117 Gallagher Drive, Suite 200, Sherman, TX 75090 no later than 3:00 pm on Monday, December 17, 2018. Proposals may be mailed to the above address; however, TEXOMA COUNCIL OF GOVERNMENTS shall not be responsible for late or delayed delivery.

The sealed proposals will be opened at 3:00 pm on Tuesday, December 18, 2018, at the public bid opening scheduled at TEXOMA COUNCIL OF GOVERNMENTS, 1117 GALLAGHER DRIVE, SUITE 200, SHERMAN, TX 75090. The final selection process will be based on standardized scoring and competitive negotiation for the purpose of selecting sub-contractors. TEXOMA COUNCIL OF GOVERNMENTS reserves the right to refuse any and all bids. The Contracts will be awarded for a one-year term and may be extended on a yearly basis, up to an additional four (4) years based on satisfactory performance and the availability of funds.

BIDS MUST BE RETURNED IN ENVELOPES WITH COMPANY NAME VISIBLY DISPLAYED AND CLEARLY MARKED ON THE OUTSIDE AS FOLLOWS:


Weatherization Single Family/Multi-Family Materials and Labor Bid

Weatherization Bid – A
(1) General Health & Safety, (2) Air Infiltration, (3) Duct Seals/Repairs, (4) Blown Attic Insulation, (5) Water Savers LED’s, (6) Wall Insulation, (8) Refrigerator, (9) Solar Screens, (10) Floor Insulation, (11) Misc. Repairs, (13) Window / Door Replacement place into one envelope and clearly marked with your name.
HVAC Bid – B
(2) Duct Seal/Repairs, (7) Smart Thermostat, (12) HVAC / Window Units (Energy Star) place into one envelope and clearly marked with your name.
Plumbing/Vented-Space Heaters Bid – C
Health / Safety “Plumbing” place into one envelope and clearly marked with your name.
Electrical Bids – D
(1) Health & Safety “Electrical” into one envelope and clearly marked with your name.

References

If supplying proposals for multiple contracts, accompanying references are required with each contract proposal. References will be verified prior to the bid opening, as specified in the bid packet under Bidder Eligibility. Therefore you need to place the remaining sheets of the bid packet into a second envelope and clearly mark it as:
REFERENCES ONLY
LIST SPECIFIC BID EACH REFERENCE ACCOMPANIES

The Competitive Bids are to be opened at the public bid opening scheduled at the TEXOMA COUNCIL OF GOVERNMENTS office at TEXOMA COUNCIL OF GOVERNMENTS, 1117 GALLAGHER DRIVE, SHERMAN, TX 75090, in the Texoma Room on Tuesday, December 18 at 3:00 pm. All interested parties are encouraged to be present.

TEXOMA COUNCIL OF GOVERNMENTS is an equal opportunity employer.

Inquiries and proposals should be directed to:
Evan Brown
Weatherization Assistance Program Manager
Texoma Council of Governments
1117 Gallagher Drive, Suite 200
Sherman, Texas 75090
ebrown@texoma.cog.tx.us

Bid Packet

Download Bid Packet (PDF)